Configuring Core Data Listings

Core listings are out-of-the-box listings that correspond to each Form represented in the Study. Data managers may prefer a specific format and a specific set of study attributes be included in all Core Listings. These also apply to any custom listings that you create via the Listing Builder. These configuration settings apply to all Studies in your vault. This drives consistency across studies and saves a substantial amount of time, as you won’t need to recreate each core listing individually with the preferred settings.


By default, users with the standard CDB Administrator study role or the Vault Owner security profile are able to perform the actions described below. If your organization uses custom roles, then your role must grant the following permissions:

Type Permission Label Controls
Functional Permission Workbench Tab

Ability to access and use the Data Workbench application, via the Workbench tab

Functional Permission Configure CDB

Ability to configure settings for Core Listings in Workbench

If your Study contains restricted data, you must have the Restricted Data Access permission to view it.

Learn more about Study Roles.

Accessing the Configurations Area

You can access the Configurations area of CDB via the Navigation Drawer ().

Once you’ve entered this area, you can manage your configuration settings.

Define Header Columns

In the first step, Define Header Columns, you can choose which @HDR contextual properties that CQL will automatically return in each Core Listing.

By default, the following columns are selected:

  • Study.Name
  • Site.Name
  • Site.PI
  • Event.Name
  • Event.Date
  • Event.Status
  • Subject.Name
  • Subject.Status

Event Group Sequence Number: Clinical Reporting will only include @HDR.EventGroup.SeqNbr in the listing output when the referenced Event Group is repeating. If the Event Group is not repeating, Clinical Reporting doesn’t include this column, even when included in the configuration.

Define Core Default

In the second step, Define Core Default, you can configure the default date format, which unit of measure (UOM) fields are included, and whether codes and decodes are included.

For these options, the value after the pipe (|) is the name of the column in the listing, with the item’s Name replacing “ITEM”.

Define Core Formats

In the Define Core Formats section, you can select the default format for dates, datetimes, and times. Select the checkboxes for your preferred format. Clinical Reporting includes each selected format column in the core listing. The following formats are available:

  • Imputed | ITEM: This is the item value as imputed by the site user.
  • Raw | ITEM_RAW: This is the item value in the raw format. This is the value entered exactly as entered, as a string, and it doesn't substitute any of the unknown parts. See the table below for examples.
  • SDTM | ITEM_SDTM: This is the item value in the SDTM (ISO 8061) format, as a string. This automatically handles unknown parts of the date, if they exist. See the table below for examples.

Raw Date Formats

Date or DateTime as Recorded Raw Format
1 27-Oct-2020 27-Oct-2020
2 ?-Oct-2020 UN-Oct-2020
3 ?-?-2020 UN-UNK-2020
4 27-Oct-2020 10:40 27-Oct-2020 10:40
5 27-Oct-2020 ? 27-Oct-2020 UN:UN
6 ?-Oct-2020 ? UN-Oct-2020 UN:UN
7 ?-?-2020 ? UN-UNK-2020 UN:UN

SDTM Date Formats

Date or DateTime as Recorded Interval of Uncertainty Nominal Date/Time (--DTC)
1 March 15, 2020 13:14:17 Complete date 2020-03-14T13:14:17
2 March 15, 2020 13:14 Unknown seconds 2020-03-15T13:14
3 March 15, 2020 13 Unknown minutes 2020-03-15T13
4 March 15, 2020 Unknown time 2020-03-15
5 March, 2020 Unknown day 2020-03
6 2020 Unknown month 2020

Define Inclusion

In the Define Inclusion section, you can select the included columns for UOM fields, codes, and decodes.

Included UOM Fields

For Included UOM Fields, you can select which UOM fields you want to include. Select the checkboxes of the fields you want to include in the core listing. Clinical Reporting includes each selected column. You must select at least one of the four options.

If you select Translated Unit ITEM_UOM_TRANSLATED, Clinical Reporting automatically includes the associated translated value.

The following columns are available:

  • Value ITEM
  • Unit ITEM_UOM
  • Translated Value ITEM_TRANSLATED
  • Translated Unit ITEM_UOM_TRANSLATED

Included Codes, Decodes

For Included Codes, Decodes, select Codes, Decodes, or both checkboxes to include the code and decode for a codelist-type Item. Clinical Reporting includes each column you select in the listing. The following columns are available:

  • Codes ITEM
  • Decodes ITEM

Make Configuration Changes

To update your study’s core data listing configuration:

  1. From Configurations, click Core Data Listings.
  2. In the Available Columns section, you can click Expand () to show the columns for each header context.
  3. Drag and drop a Column from Available Columns to Selected Columns. You can also drag and drop an entire header context to add all of its columns.
  4. Continue dragging and dropping columns into Selected Columns until you have all of your desired columns selected.
  5. Remove columns from Selected Columns by dragging them to Available Columns or by clicking Remove ()
  6. You can reorder columns by clicking Move Up () and Move Down ().
  7. When finished, click Next.
  8. Select the checkboxes for your preferences in Define Core Formats and Define Inclusion.
  9. When finished, you can review and approve. See details below.

Reset Configurations

Click the Reset Configurations button to return to the default configuration options.

Review, Approve & Apply Configurations

You must first save your configuration changes, then you or another person in your organization may approve them and then apply them.

The recommended workflow is to save the changes, then move the configuration from Draft into Ready, then into Applied.

Mark Configuration as Ready

To mark the configuration as Ready:

  1. From the Status menu, select Ready.

  2. Optional: Enter a Reason.
  3. Click Save.

Return from Ready to Draft

To return to the Draft status:

  1. From the Status menu, select Draft.
  2. Optional: Enter a Reason.
  3. Click Save.

Apply Configuration

To apply your configuration to all Core Listings in your vault:

  1. From the Status menu, select Apply.

  2. Optional: Enter a Reason.
  3. Click Save.

CDB moves the configuration into the Applied status. All Core Listings will now reflect your chosen configuration.

Download the Configuration Log

You can download a log (CSV) of configuration actions from the Configurations menu.

Each row in the log corresponds to each configuration transition, in reverse chronological order. For each row, the following information is captured:

  • Vault ID: The Vault ID of the current vault
  • Configuration: The configuration values as of the log event
  • Last Modified By: The user who initiated the action for the log event
  • Last Modified On: The date and time the log event occurred
  • Current Status: The current status as of the log event
  • Transition comments: Any reasons entered during status change