Monitoring User Activity

You can use the User Activity Report to easily track a user’s activity in the vault. This report (CSV) is a chronological log of user activity, including login attempts, password resets, and more.

You can generate a User Activity Report for a single user or for a set of users in your vault.

Tracked Events

The following are tracked in the User Activity Report:

  • User Created: A new account was created for this User.
  • Password Reset: The user’s password was reset by a user administrator.
  • Password Change Required: The user’s password expired.
  • Password Changed: The user changed their password.
  • Login Successful: The user logged in to Vault successfully.
  • Invalid Password: The user entered an invalid password when attempting to log in.
  • Access Change: A user administrator updated this user’s study access.

Generate a Report for a Single User

To generate the User Activity Report for a single user:

  1. Navigate to Tools > System Tools > Users.
  2. Locate the User you want to report on in the list.
  3. Hover over the User to show the Actions menu.
  4. From the Actions menu, select User Activity Report.
  5. Select a Start Date and End Date.
  6. Optional: Select Select Studies to select which Studies to include in the report. Otherwise, leave All Studies selected.
  7. If you chose Select Studies in the previous step, use the shuttle buttons to move Studies from Available Studies into Selected Studies.
  8. Click Run. Vault begins generating the report. When finished, Vault sends an email with a link to download the report as a CSV file.
  9. Click Close.

Generate a Report for All Vault Users

To generate the User Activity Report for all uses in the vault:

  1. Navigate to Tools > System Tools > Users.
  2. From the Actions menu, select User Activity Report.
  3. Select a Start Date and End Date.
  4. Optional: Select Select Studies to select which Studies to include in the report. Otherwise, leave All Studies selected.
  5. If you chose Select Studies in the previous step, use the shuttle buttons to move Studies from Available Studies into Selected Studies.
  6. Click Run. Vault begins generating the report. When finished, Vault sends an email with a link to download the report as a CSV file.
  7. Click Close.

Reading the User Activity Report

The User Activity Report includes the following columns, with a row for each tracked event:

Column Description
Datetime The date and time the action occurred in your timezone
Name The first and last name of the user
Username The user name of the user
Current Study Role The Study Role assigned to the User. This is only included for Access Change actions.
Company The Company, if populated_ for the user
Action The action performed. See the list above.
Source IP The IP address of the user who performed the action. This is only provided for login-related actions.
Browser The browser used by the user. This is only provided for login-related actions.
Platform The platform used by the user. This is only provided for login-related actions.
Study The Study associated with the access change. This only provided for the Access Change action.
Item The item (field) changed for the user’s access. This is only provided for the Access Change action. Fields include Study Access, Site Access, Country Access, Study Role, and LMS Training Status.
Old Value The previous value for the Item field. This is only provided for the Access Change action.
New Value The new (updated) value for the Item field. This is only provided for the Access Change action.
Modified By The user name of the user who modified this user’s access. If performed by Vault, the value is “SYSTEM”. This is only provided for the Access Change action.