Vault Coder for Coding Administrators

Users with the Coder Admin security profile and the CDMS Clinical Coder Administrator application role can access and use Vault Coder, as well as use the Coder Tools administration area to manage application- and study-level settings for Vault Coder.

The topics below will help Coding Administrators, and users in similar roles, get started using Vault Coder:

About Clinical Coding

The Vault Coder application allows you to ensure pharmacovigilance in a clinical study by standardizing clinical data and reveals statistically significant occurrences of adverse events...

About Autocoding

Vault Coder can store a record of previously coded Code Requests called a Synonym List. Coder uses the Synonym List to autocode. During autocoding, Vault...

Viewing Code Requests

Once you open a coding Form, Vault Coder opens the Code Request Listing table for that Form, which lists all existing Code Requests associated with...

Code Request Statuses

The table below defines each Coding Status for Code Requests. The Label column shows how each status displays in the Coding Status column of the...

Exporting Coding Reports

Vault includes several reports with operational coding data for your review within the Reports tab.

Assigning Codes to Code Requests

From the Code Request Listing page, you can assign codes to Code Requests, uncode Code Requests, or autoassign Code Requests.

Attaching Notes to Code Requests

If you coded a Code Request in a non-traditional way and you would like to provide an explanation for your coding choice, you can attach...

Posting Queries to Sites

You can use queries in Vault Coder to communicate directly with sites. This is helpful if you need more information from the site in order...

Searching for Terms in Coding Dictionaries

You can search your form’s coding dictionary from the Coding panel’s Dictionary Search field. In the search results, Vault lists the preferred name variations for...

Using the Coding Panel

The Coding panel is where Vault Coder shows coding suggestions for Code Requests and where you can search the coding dictionary for terms to code...

About the Vault Coder Dashboard

Vault Coder leverages the Vault Platform to provide dashboard capabilities for operational metrics. Veeva provides a standard dashboard that you can use to view operational...

Vault Coder Navigation Basics

The Vault Coder application consists of two main pages: the Summary page and the Listing page.

Vault Coder Overview

The Coder application lets you code clinical forms for data on concomitant medications and the adverse events that a patient experiences from taking a trial...

Scheduling Autocoding and Suggestions Jobs

You can schedule an Autocoding and Suggestions job to run the autocoding and suggestions algorithms daily, weekly, or monthly, or you can run it immediately. This...

Extracting Code Request Data

Coder users with EDC Tools permissions can initiate a Code Request Export job to export a CSV file detailing all Code Requests. Users can choose...

Managing Do Not Autocode Lists

When you want to prevent a certain Verbatim from being autocoded, you can add that Verbatim to a Do Not Autocode List (formerly known as...

Form Configuration in Coder Tools

Coder Tools > Study Settings includes a Form Configuration section, which lists the Forms collecting coding data within the selected Study. From here, you can...

Coder Application & Study Settings

There are various settings that control available functionality, such as Synonym List review and autocoding scope, within Vault Coder that you can manage from Coder...

Managing Synonym Lists

Vault Coder uses Synonym Lists to inform autocoding. When autocoding, Vault compares pending Code Requests to Synonyms in the form’s Synonym List. If Vault finds...

Upversioning to a New Dictionary Release

Once a new WHODrug or MedDRA dictionary release is available, you can upversion a Form and the form’s assigned Synonym List to reference that new...

Using Coder Tools

Vault Coder includes a specialized administration area within Tools > Coder Tools. From Coder Tools, you can perform administration tasks related to coding activities in...

Vault Coder Overview

The Vault Coder application lets you code clinical forms for data on concomitant medications and the adverse events that a patient experiences from taking a...

Welcome to Vault Coder

Welcome to Vault CDMS Help! The topics below can help you get started using Vault Coder’s robust clinical data capture capabilities.