Deploying Vault-level Configuration in System Tools


You can deploy vault-level configuration from within System Tools, including custom Study Roles, custom Change Reasons, custom vault objects, reports, and dashboards.

To identify what changes your deployment will apply, you can compare the source and target vaults before deployment. See Comparing Vaults for details.

Note that to deploy custom vault objects you must first add those objects to the Deployment Whitelist from System Tools > Custom Objects. See details in Adding Custom Objects to the Deployment Whitelist.

Prerequisites

Your vault must be connected to at least one other vault to deploy your vault’s configuration. Work with your Veeva Services representative to verify this configuration.


The following permissions are required to perform the actions described below.

By default, the actions described below are available to users with the standard CDMS Deployment Administrator study role or the Vault Owner security profile. If your vault uses custom Study Roles, you must have the following permissions:

Type Permission Label Controls
Standard Tab System Tools Tab

Ability to access the Tools > System Tools tab

Functional Permission Manage Study Deployments

Ability to create and manage study Environments and deploy Studies from EDC Tools, as well as manage and deploy vault-level configuration from Tools > System Tools

If your Study contains restricted data, you must have the Restricted Data Access permission to view it.

Learn more about Study Roles.


How to Deploy Vault Configuration

To deploy vault-level configuration:

  1. Navigate to Tools > System Tools > Deployment.
  2. Select a Source Environment. In most cases, this is the current vault.
  3. Select a Target Environment. This is the vault that you’re deploying the configuration into.
  4. For Deploy Data, select the checkboxes for the components you want to include in your deployment.
  5. Optional: Enter a Reason for change. Deployment options

  6. Click Deploy. When finished, Vault sends you an email notification. Deploy button

Viewing Deployment History

You can track the status of your deployment in the Deployment History.

Search & Filter

You can search for specific deployments, as well as filter the Deployment History by Source and Destination. To filter, select one or more values from the filter drop-down. You can clear applied filters by clearing a checkbox or clicking Clear All.

Filter by deployment source

Log & Output Files

To download the logs or output files from a deployment, click the Download icon () in the Log or File columns. The log files contain summary information about the jobs involved in a deployment, while the output files contain the data that was deployed.

Vault stores the output file and logs for each deployment for 90 days. After 90 days have passed, you can still see the deployment in the Deployment History, but the log and output files are no longer available for download.

Deployment Statuses

The following statuses apply for Deploy events:

Status Description
Pending A deployment administrator has initiated a deployment, but Vault has not yet begun the deployment process.
Exporting Vault is exporting the configuration package from the source environment.
Importing Vault is importing the configuration package into the destination environment.
Completed The deployment completed successfully. Download and view the deployment’s output File and Log file for details.
Failed The deployment failed. Download and view the Log file for details.