Searching for Terms in Coding Dictionaries


You can search your form’s coding dictionary from the Coding panel’s Dictionary Search field. In the search results, Vault lists the preferred name variations for a Drug Name. In the image below, a user searched for “Lidocaine”, which yielded codes with the preferred Drug Name “Lidocaine” at the top of the results.

When you search for a term, Vault Coder searches the coding dictionary associated with the Form you’re currently viewing. For example, if you are viewing a Code Request on an “Adverse Events” form, which uses the MedDRA dictionary, Vault Coder would search the MedDRA dictionary.

Coding search for 'Lidocaine'

Search Tips:

You can enter up to ten (10) search terms at a time.
You can search for any ASCII special character.

To search for a term in a coding dictionary:

  1. Navigate to the Code Request Listing page.
  2. Click on a Code Request to open it in the Coding panel.
  3. Enter your search phrase in the Dictionary Search field.
  4. Optional: Select Column checkboxes to include those columns in your search.
  5. Press Enter or click Search.
  6. Vault searches the appropriate coding dictionary. You can now sort and filter your results.

Example Searches

Dictionary search postfixes every search term with wildcards to return a larger number of search results. To conduct a search with a broad ranging search results simply enter a term in the Dictionary Search box:

Tylenol PM Enter only your search term for a simpler search experience.
"Tylenol PM" To search for exact matches, surround your search term(s) in double quotes (").
%Tylenol% %PM% You can surround your search term(s) with wildcards (percent signs - %) to get a broader range of results.

Additional Search Options

Refer to the table below for various search combinations. The search phrase is what you enter into the Dictionary Search field. The query is what Vault Coder uses to execute your search.

Search Phrase Query
Tylenol PM Tylenol* OR PM*
%Tylenol% %PM% *Tylenol* OR *PM*
“Tylenol PM” “Tylenol PM”
%”Tylenol PM”% *“Tylenol PM”*
“Tylenol PM” Extra Strength “Tylenol PM”* OR Extra* OR Strength*

Using Double Quotes with Multiple Terms

The dictionary search feature prefixes and postfixes every search term with wildcards to return the widest number of results as possible. This can be helpful when searching multiple terms. However, in some cases it can return too many results making it difficult to find the right record. In this case, the use of double quotes can help narrow your results. For an example, try searching Vitamin E and “Vitamin E” and compare the results.

Viewing Your Search Results

Coder remembers your filters, as well as the columns you choose to display and their order. If you navigate away and return to this page, your filters will still apply. However, Coder does not remember any sorting applied to the results.

Filter Your Search Results

To narrow, expand, or change the scope of your dictionary search results, select or clear checkboxes in Search Columns. Select a column’s checkbox to include that column. Clear or don’t select a column to exclude that column from your search.

Search Columns Checkbox

Sort your Search Results

By default, search results are ordered by relevance. You can choose to sort your results alphabetically by any of the displayed columns.

Click on a column header to sort by that column in reverse alphabetical order (Z to A). Click a second time to sort in alphabetical order (A to Z).

Select Columns to Display for Your Results

You can choose which columns are displayed in the Dictionary subtab:

  1. Open the Dictionary subtab in the Coding panel.
  2. Click the Actions menu. Vault opens the Select Columns to Display dialog. Actions menu
  3. Double click on columns in the Available Columns section, or single click and click the Arrow buttons, to move columns into the Displayed Columns section. Columns in the Displayed Columns section display in the Dictionary subtab. Select Columns to Display dialog

  4. Optional: Click Restore defaults to switch back to the default column display.
  5. Click Save.

Vault Coder shows only the columns you selected in the Dictionary subtab.

The optional columns for the WHODrug C3 dictionary include:

  • Country
  • Generic
  • MAH
  • Name Specifier
  • Pharmaceutical Form
  • Preferred
  • Pharmaceutical Strength

The optional columns for the WHODrug B3 dictionary include:

  • Generic
  • Preferred

All available columns are displayed for MedDRA by default and they include:

  • LLT
  • PT
  • HLT
  • HLGT
  • SOC
  • Primary Path